Volusia County Clerk Of The Courts Public Records gives everyone the right to view and get copies of legal papers filed in the county. These include deeds, mortgages, liens, judgments, marriage licenses, and court case files. The records are kept safe and made available to the public by law. You can search, inspect, or order copies online or in person at the main courthouse in DeLand, Florida. The office follows strict rules to protect privacy while making sure public access is fair and easy.
How to Access Official Records Online
The Clerk’s secure website lets you search the Official Records Index for free. You can look up documents by grantor name, grantee name, type of document, or the date it was recorded. The system shows high-quality PDFs that you can download right away. Over 250,000 records from 1972 to today are included. New filings are added every night. Only records that have been officially released are shown—sealed or confidential files are not visible to protect personal privacy.
To start, go to the “View and Order” page and click “Search Now.” Fill in as much info as you know. The name field is required, but other fields are optional. This helps if you only have partial details. After you search, you’ll see a list of matches with small preview images. Pick the ones you need, add them to your cart, and choose free digital download or printed copy for a small fee.
Visiting the Courthouse in Person
If you prefer to see records in person, visit the Volusia County Courthouse at 101 North Alabama Avenue, DeLand, FL 32724. The office is open Monday through Friday, 8:00 am to 5:00 pm. Bring a valid photo ID when you arrive. Staff at the service window in Room A121 will help you find what you need. You can pay with cash, check, money order, cashier’s check, or major credit cards like Visa, MasterCard, or Discover.
Parking is available two blocks east in the municipal garage for $5 per day. If you have a court ticket, you can get your parking validated. All courthouses have free Wi-Fi, security cameras, and help desks staffed from 8:30 am to 4:30 pm. The Daytona Beach Courthouse Annex and Justice Center also offer services and parking, with 150 spaces and handicap access.
Fees and Payment Options
Getting copies of public records costs a small fee. Standard reproductions are $1 per page. Certified copies cost $2 per document and include an official seal and signature. If you need a record not yet online, staff can find it for you. Same-day pickup is free, or you can pay $10 extra for overnight delivery. Electronic orders are usually ready within four business hours.
For criminal record searches, the fee is $2 per name for each year searched. For example, searching one person’s name from 2018 to 2023 costs $12. Marriage record searches cost $2 per name per year, plus $3 for a certified certificate. All payments must be made at the time of service. No personal checks are accepted for amounts over $50.
Types of Records Available
The Clerk’s Office maintains many kinds of public records. These include property deeds, mortgage documents, liens, civil and criminal case files, family law records, probate files, and marriage licenses dating back to 1855. Each record type has its own search process and fee structure. Most are available online, but some older or sensitive files may require an in-person visit or phone request.
Property records show ownership history, loan details, and tax liens. Court records include lawsuits, evictions, small claims, felony charges, and traffic cases. Marriage records contain license info, officiant names, and ceremony dates. All documents are indexed by name, date, and instrument number for fast lookup.
Laura E. Roth – Clerk of the Circuit Court
Laura E. Roth serves as the Clerk of the Circuit Court and County Recorder for Volusia County. She is appointed by the governor for a seven-year term and oversees all record-keeping duties. Her office ensures that every document is filed correctly, stored safely, and made available to the public under Florida law. The Clerk’s team also manages jury duty, notary appointments, and court scheduling.
As County Recorder, she handles the recording of deeds, mortgages, and other land-related documents. Each item gets a unique Book and Page number and is entered into the statewide system. The office uses tamper-proof logs to track every transaction and keep the chain of custody intact.
Marriage Records Since 1855
Volusia County has marriage records going back to 1855—over 150,000 ceremonies in total. To find a specific record, you’ll need both spouses’ full names and the year of marriage. The search fee is $2 per name per year. If you need a certified copy, it costs an extra $3. Certified certificates have a raised seal, the clerk’s signature, and a notarized statement. They’re accepted for passports, Social Security, and legal name changes.
You can request these online, by mail, or in person. Allow 3–5 business days for mailed requests. Rush service is available for an additional fee. Older records may take longer to locate due to storage location.
Case Inquiry and Court Records
Civil, criminal, family, and probate cases are all searchable through the Case Inquiry portal. Enter a case number, party name, or filing date to pull up dockets, motions, and final judgments. The database updates nightly, so new filings appear quickly. If a record isn’t online, call the Clerk’s Office. Staff can check availability and arrange same-day pickup or courier delivery for $10 extra.
Each search result includes document type, filing date, involved parties, and status. You can download PDFs instantly or order printed copies. Certified court documents cost $2 each and are often needed for appeals or legal proof.
Document Inquiry Portal Features
The Online Records Management (ORM) system gives full access to recorded documents from April 4, 1988, to today. You can filter by grantor, grantee, instrument type, or date range. Results show thumbnails, and full-size PDFs are free to download. The system uses SSL encryption to keep your search private and logs activity for security.
A disclaimer reminds users that while the database is highly accurate, minor errors can happen during data entry. Always double-check critical details against the original certified copy before using it for legal decisions.
August 2022 Public Records Update
In August 2022, the Clerk released a new dataset with over 250,000 searchable entries. It includes property deeds, civil dockets, criminal logs, and probate filings. Users can filter by document type, date, or name to find specific items like a 2019 deed for 123 Maple Street or a 2021 felony indictment. Every record links directly to a downloadable PDF, so researchers get verified sources fast.
How to Search Efficiently
Start your search on the Clerk’s official website. Click “View and Order,” then “Search Now.” Only the name field is required—leave other fields blank if you’re unsure. The system will return all matching records. Use filters to narrow results by date or document type. Add items to your cart and choose digital or print delivery.
Orders are processed within 24 hours. You’ll get an email confirmation with a tracking number if you choose mail delivery. For urgent needs, visit in person or call ahead to confirm availability.
Clerk of Court Responsibilities
The Clerk of Court is the chief record keeper for Volusia County’s judicial system. Duties include filing all court orders, managing docket calendars, issuing summonses, and processing jury duty notices. The office also handles notary public appointments and maintains the public defender fee schedule. By law, the Clerk must keep all records accurate, complete, and accessible to the public.
Criminal Records Division
The Criminal Records Division helps law enforcement, lawyers, and private citizens find arrest reports, charging documents, and judgment entries. Requests must include full name, date of birth, and case number if known. Fees are $2 per name per year searched. Certified copies cost $2 per document; standard copies are $1 per page. Most electronic requests are fulfilled within four business hours.
Contact Information and Hours
Main Office: 101 North Alabama Avenue, DeLand, FL 32724 Phone: (386) 736-5915 Website: https://www.clerk.org Hours: Monday–Friday, 8:00 am – 5:00 pm Parking: $5 daily at municipal garage (two blocks east), validation available with court ticket Wi-Fi: Free at all locations Security: CCTV and staffed help desks from 8:30 am to 4:30 pm
Frequently Asked Questions
Many people have similar questions about accessing Volusia County public records. Below are clear answers based on current policies and procedures. If you don’t find what you need, call the Clerk’s Office during business hours for personalized help.
Can I get a certified copy of a deed online?
No, certified copies must be requested in person or by mail. You need to show a valid photo ID and pay $2 per document. The seal and signature can only be applied at the service window in Room A121. Digital downloads are free but not certified.
Are old marriage records available?
Yes, marriage records date back to 1855. You’ll need both names and the year of marriage. Search fees apply, and certified copies cost extra. Some very old records may require additional research time.
How long does it take to get records by mail?
Standard mail requests take 3–5 business days after processing. Electronic orders are usually ready within four hours. Overnight courier service is available for $10 extra.
Can I search records without a case number?
Yes. Use the party name, date, or document type. Only the name field is required on the search form. Partial matches will still return results.
Are juvenile or sealed records public?
No. Sealed, confidential, or juvenile records are not available to the public. Only authorized agencies or court orders can access them.
What if I find an error in a record?
Contact the Clerk’s Office immediately. Provide the document number and details of the mistake. Staff will verify and correct errors in the system. Always check certified copies for accuracy before using them legally.
Do I need an appointment to visit?
No appointment is needed. Walk-ins are welcome during business hours. For large research projects, calling ahead helps staff prepare materials.